Job Details

DESCRIPTION

The Administrative Assistant supports Completeful's day-to-day administrative operations, including routine bookkeeping, purchasing for internally approved purchase orders, recruitment and onboarding coordination, recordkeeping, and special administrative projects. This role is focused on accurately carrying out established processes, gathering and organizing information, maintaining clear documentation, following up on assigned items, and escalating questions or discrepancies to the appropriate manager.

This position requires strong attention to detail, excellent communication skills, discretion, and the ability to manage multiple recurring tasks in a collaborative, fast-paced environment.

REQUIREMENTS

• Excellent written and verbal communication skills.
• Strong attention to detail, accuracy, organization, and follow-through.
• Ability to manage multiple recurring assignments and shift priorities in a fast-paced environment.
• Ability to follow established procedures, complete assigned tasks independently once direction is provided, and escalate questions appropriately.
• Basic understanding of bookkeeping principles and routine financial recordkeeping.
• Proficiency with standard office software, email, online vendor portals, and electronic recordkeeping.
• Comfort handling confidential employee, vendor, and financial information with discretion.
• Positive, professional attitude and ability to work effectively across departments.
• High school diploma or equivalent required.
• Previous experience in administrative support, bookkeeping, purchasing, human resources support, or a related role is preferred.
• Hands-on experience with QuickBooks Online or an applicant tracking or HR information system is preferred but not required.
• Prolonged periods of sitting and computer work.
• Ability to view detailed text, financial information, and on-screen data for accuracy and quality assurance.

At Completeful, we bring personalized products to life. From custom jewelry and engraved gifts to apparel, drinkware, and home decor, we help entrepreneurs and online brands deliver meaningful products to customers nationwide.

We're seeking a Administrative Assistant to assist with routine bookkeeping, purchasing, human resources administration, and other day-to-day business needs. This position provides practical, detail-oriented support that helps our Business Administration functions operate smoothly and consistently.