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Job Description Education: High School Diploma or equivalent Required: 3+ years Administrative Assistant, Office Coordinator, Team Assistant, Office Manager, or Operations Assistant experience Experience supporting warehouse, logistics, manufacturing, industrial, construction, or engineering offices Shipping & Receiving or Mailroom coordination experience Strong customer service and employee support background Experience coordinating vendors and office facilities Soft Skills: Will be given responsibilities that are scheduled, but also right at the moment Problem solving and critical thinking – Ability to assess situations, identify solutions, and act decisively Analytical and logical reasoning – Interpret information accurately and support sound decision making Conflict resolution and mediation – Navigate challenges professionally and promote positive outcomes Negotiation skills – Balance priorities while maintaining strong relationships Adaptability and ability to manage pressure – Remain effective in a fast paced, evolving environment Detail oriented – Ensure accuracy, consistency, and compliance in all work Time management – Prioritize tasks and meet deadlines across competing demands Client service mindset – Deliver responsive, professional support to internal and external customers Strong organizational skills – Maintain structure, documentation, and workflow efficiency Teamwork and collaboration – Work effectively across offices, functions, and regions without physical onsite supervision Professional Expectations Demonstrate professionalism, confidentiality, and accountability Collaborate across offices to support regional consistency and smooth operations Communicate clearly, respectfully, and proactively Embrace standardization while supporting local needs Represent Client positively to employees, customers, and partners Role Summary: The Southeast Region Administrative Team serves as a critical support function for employees, customers, and leadership. The role is designed to deliver consistent, high-quality administrative support, ensure smooth office operations, enhance employee experience, and strengthen customer relationships across the Southeast Region. Administrators are expected to operate with professionalism, discretion, collaboration, and a strong customer-service mindset while supporting Client values and local, as well as regional, objectives. Responsibilities (Core Job Expectations): Employee Support & Experience Main point of contact for Lafayette, LA location Work closely with Senior Team Assistant for the MSY Area at our Gulfport, MS location Coordinate new hire onboarding when needed Coordinate computer equipment and IT service requests when needed Support fleet vehicle coordination and related processes Serve as a trusted point of contact for area employee inquiries and guidance Front Line Support for Lafayette location Support with a direct phone system environment Professionally assist callers in identifying the appropriate contact Route inquiries efficiently to ensure timely resolution and support Mail, Shipping & Package Coordination Pick up and distribute mail and parts Manage correspondence distribution Coordinate UPS, FedEx, and courier services Ensure timely handling of sensitive and priority materials Office & Employee Engagement Activities Organize and support local needs (e.g., Material, catering needs, snacks etc.) Office Warehouse Operations & Facilities Warehouse logistics- and organization Shipping & Receiving tasks Research of packages received and notification to Project responsible personnel Vendor Contract Management as needed for local and other locations such as New Orleans Coffee services Pest control Janitorial services Shredding services First aid kit suppliers Lead renewals, remodels and projects for the office, adjacent/warehouse, etc. Technology & Business Tools Proficiency Working knowledge of: Microsoft Outlook Microsoft Word Microsoft Excel Microsoft PowerPoint Copilot0 Knowledge of SAP a plus Ability to learn and adapt to digital tools Other Coordinate and collaborate with new regional and local initiatives Coordinate and collaborate with other local business needs