Job Details

Summary

Serves as an extension of the CEO, providing a broad range of administrative services to support the goals of the company as well as the overall mission of the organization. The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven and community oriented. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities:

• Plans, coordinates, and ensures the CEO's schedule is followed and respected; provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office
• Manages the CEO's travel schedule, arrangements, and reimbursement.
• Prepares the executive for each day by presenting a calendar, gathering, and organizing appropriate supporting materials and files for meetings and activities, and reviewing the information with the executive.
• Develops & maintains executive's "to do" list and helps communicate delegated tasks to other members of the Executive Team.
• Works closely and effectively with the CEO to keep well informed of upcoming commitments and responsibilities, following up appropriately
• Effectively communicate and coordinate with several C-Suite Executives
• Assist in coordinating and scheduling special events, conferences, and workshops
• Perform office administrative duties including maintaining office files, typing correspondence, operating office equipment, etc.
• Coordinate logistics and operations for local and off-site meetings and events
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• Support/Meeting Coordination for the various non-profit boards
• Perform specialized or confidential administrative duties, including researching data and preparing reports as needed.
• Miscellaneous Administrative Work to other Vice Presidents/Managers
• Rollover Operation for Front Desk Phone
• Meeting Coordination and building/editing meeting agendas
• Majority of work is in the office location. Opportunities for remote work is uncommon.

Required Qualifications:

• High School Diploma or equivalency; Bachelor's degree preferred
• Five or more years of experience working in a demanding executive environment
• Efficient in the use of software such as Word, Excel, PowerPoint, Adobe Professional, MS CoPilot and other developing AI tools.
• Excellent interpersonal skills in fostering and maintaining relationships in a project team environment
• Excellent communication skills, especially in written correspondence and technical writing
• Must have strong time management and organizational skills to cope effectively with deadlines and multiple demands
• Must be detail-oriented, results-driven, and excellent at multi-tasking
• Proficiency using standard office equipment such as computer, photocopier, scanner, etc.

Equal Opportunity Employer

The Lemoine Company, L.L.C. is an Equal Opportunity Employer. All applications are considered without regard to race, color, sexual orientation, age, gender identity, religion, national origin, or disability. Only job-related factors will be considered in deciding applicants' qualifications for positions.