Job Details

Accounts Payable/Accounts Receivable Administrator

The Accounts Payable/Accounts Receivable (AP/AR) Administrator is responsible for managing the financial transactions of the company, ensuring the accurate and timely processing of payables and receivables. This role requires a keen eye for detail, organizational skills, and the ability to collaborate with internal teams and external vendors to maintain financial accuracy and compliance.

Core Value Expectations:

• Actively pursue high character, high trust, and high performance personally, corporately, and in all aspects of the position
• Provide distinctive quality and unparalleled customer service both internally and externally
• Demonstrate and promote integrity, respect, and teamwork
• Invite others to help you grow through living authentically with nothing to prove, lose or hide
• Evidence humility by actively receiving teaching and mentoring

Key Responsibilities:

• Accounts Receivable: Generate and distribute customer invoices based on sales transactions. Monitor accounts receivable balances and follow up on past-due accounts. Process incoming payments (checks, ACH, or credit cards) and apply them to customer accounts. Investigate and resolve payment discrepancies with customers in a professional manner. Prepare aging reports and provide updates to the Accounting Manager.
• Reconcile financial accounts, ensuring accurate recording of transactions in the general ledger.
• Assist with month-end and year-end closing processes.
• Collaborate with other departments to ensure smooth workflows and resolve any invoicing or payment issues.
• Maintain confidentiality and adhere to the company's financial policies and procedures.
• Assist with special projects and financial analysis as requested by leadership.

Requirements:

Qualifications:

• High school diploma or equivalent (Associate's or Bachelor's degree in Accounting or Finance preferred).
• 2+ years of experience in accounts payable and receivable or a related role.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
• Strong attention to detail and organizational skills.
• Excellent communication and problem-solving abilities.
• Ability to multitask and meet deadlines in a fast-paced environment.

Physical and Environmental Requirements:

The requirements listed in this job description are representative of the essential duties, responsibilities, knowledge, skills and/or abilities as well as the environmental and physical demands an individual must meet to successfully perform this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Majority of functions are completed in an office with periodic trips around facilities and manufacturing plant are required
• Walking, sitting, standing, bending, talking, hearing, seeing, and using hands to operate tools necessary for the job
• Ability to lift a maximum of 25 pounds