Job Details

What does this position entail?

The Proposals Administrative Assistant will become familiar with the history of our firm, the expertise of our personnel, the services we offer and the core values we believe in to best assist the Proposal team in the development and preparation of the organization's responses to requests for proposals (RFPs) and requests for qualifications (RFQS). The goal of the proposal team is to deliver high-quality and compelling proposals to our current and future clientele to win competitive engineering, surveying, and environmental services opportunities. The Proposals Administrative Assistant will be a champion and leader of our company core values while maintaining internal and external customer engagement and satisfaction.

Some responsibilities include:

* Reviewing solicitations and preparing for kick-off meetings to understand client requests and requirements

* Scheduling kick-off meetings with team members and subject matter experts (SMEs)

* Assisting in the preparation, coordination, and submission of RFP/RFQ responses for private and public entities

* Proofreading and formatting proposal content for clarity and grammar

* Assisting with gathering accurate technical information from SMEs, maintaining consistent communication throughout the process

* Formatting, packaging, and delivering final submissions in digital and/or hard copy; coordinate with vendors as needed

* Tracking proposal schedules and outlines to meet deadlines

* Utilizing federal, state, and local procurement platforms and databases (e.g., SAM.gov, BidExpress)

* Performing related administrative tasks to support proposal development

Job Requirements

Am I qualified for this position?

* Associate's degree from an accredited college or university with a major in Marketing, Communications, Business Administration, English or other related field

* Ability to excel in individual and team environments

* Possesses excellent verbal and written communication skills

* Authorized to work in the United States

* Working knowledge of Deltek Vantagepoint, Airtable, and Microsoft Office - preferred

Why work for Fenstermaker?

Our success is based on establishing lasting partnerships and providing innovative, high-quality products and services. We conduct our business ethically, honestly and with integrity in everything we do.

Our core values define the way we do business.

Family

We treat everyone like family and put people over policy.

We place an emphasis on safety and are supportive and empathetic in rough times.

One Company

We leverage our multi-disciplinary strength to benefit our clients.

We communicate, collaborate and execute together, as a team.

Customer Obsessed

We treat others the way they want to be treated - with respect.

We create unforgettable experiences and build lasting relationships and establish partnerships.

Growth Mindset

We believe growth creates opportunity and gives us the capability of building long-term careers.

Be Different

We encourage and reward innovation.

We serve our clients in ways that make the competition irrelevant.

We create a unique experience for our team members.

We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.